What to expect at the FedEX AIM meeting
If you’re in the process of buying either a FedEx P&D or linehaul operation, you’ve probably heard the term AIM meeting. AIM stands for Applicant Interview Meeting, and it’s one of the final and arguably the most important steps before you are approved. If you are buying a Linehaul business, the name is LIM (Linehaul Interview Meeting). At this stage, you have completed due diligence, and the seller has submitted your RFI (Request For Information) to the station manager and notified the station manager that they are selling.
Who you will meet with
The AIM meeting takes place at the local station and is led by that station’s senior manager. You should also expect a few other managers in the room who may be local or regional. This is not a one-on-one interview; it’s a small panel. Expect each manager to ask questions from different angles, such as operations, safety, compliance, and accountability. Meetings will last about an hour on average. Business casual is the dress code.
What they evaluate
The AIM meeting is largely a conversation built around your RFI document. Expect the panel to spend time talking about:
- How you plan to manage drivers, staffing, peak plans, and payroll systems
- What will be your approach to safety and DOT compliance
- Do you understand the FedEx model, and have you read the contract
- Your financial readiness
- What are your plans for the operation during the transition and after
- How will you maintain customer service standards
- Contingencies: what if trucks break down, employees quit, bad weather strikes, etc.
It may seem like the goal is to trip you up, but it’s not. They are looking to confirm you have done your homework and understand what you are taking on.
How to prepare
- Actually write your own RFI. Do not go and buy one from somewhere. Ask the seller to see a copy of their RFI so you can understand what they want to see. That will make it easier for you to explain every section in your own words.
- Understand the business you are buying. Vague answers stand out immediately to the panel that runs the station each day.
- Come with your own questions! This is your chance to ask the panel anything that is on your mind! They love it when you have questions for them!
- Treat it like a real interview, because it is! Punctuality, professionalism, and a calm, prepared demeanor go a long way.
After the meeting
Once the AIM meeting wraps up, your file moves through both local and corporate approval. You receive an answer within 24-48 hours after the meeting. If you are approved, it typically takes about 30-60 days to close. I would suggest asking them about the new FedEx class you have to take before your stand-up date. Be prepared to travel, as FedEx hosts a limited number of these classes each month; this could impact your closing timeline!
Final thoughts
The AIM meeting is the largest hurdle in the entire process. If you have done your homework, crafted your own RFI, and actually understand the business you are buying, it’s just a conversation confirming what you already know. I would suggest bringing a copy of your RFI with you to your AIM meeting. Bonus points if you come in with a safety plan. Good luck!
-Adam